LF: Secretary
An international company seeks the services of a professional secretary .
Professional Secretary/Executive Assistant/Administrative Assistant
Priorities:
Relieve management of administrative detail, all projects Coordinate work flow Update and chase delegated tasks to ensure progress to deadlines Take initiative in manager’s absence Keep projects on schedule Maintain procedures manual to ensure consistent performance of routines Communication
Compose correspondence/reports for own or manager’s signature Arrange essential mail in priority action order for boss Check deadlines on incoming requests and put preliminary work in play Process replies on own initiative or from bosses’ dictation or notes Research, draft or abstract reports Phone
Handle all inquiries within my capacity Arrange "callbacks" to protect boss’s time Provide back-up materials for callbacks Route calls elsewhere as needed Do phone surveys/inquiries as needed Appointments/Meetings
Maintain calendar; ascertain which events require boss’s presence Fix commitments to maximize boss’s time efficiency; Allow decision/desk time When boss chairs meetings: -Prepare agenda in advance
-Arrange meeting facilities
-Act as recording secretary; prepare action minutes
Confidentiality
Perform to earn boss’s full confidence Assure discreet handling of all business Visitors
Screen to control interruptions Provide back-up data as needed Arrange amenities as needed As arranged, "rescue" boss from laggards Schedule visits away from boss’s area to protect priority/private tasks Travel
Arrange travel through internal or outside agents Arrange travel cash in advance Prepare itinerary, trip file and supplies Prepare expense report tools for boss Complete expense reports after trip Data Management
Improve/tighten storage/retrieval systems Update and manage index Routines
Update secretarial/clerical desk manual Set up "tickler" system Set up "exception reporting" system to handle routines without supervision Routinely re-order department supplies Update mail/phone directories Make these available to trainees Projects
Handle administrative detail, all projects Seek greater role in projects within administrative and other areas of competence .
Professional Secretary/Executive Assistant/Administrative Assistant
Priorities:
Relieve management of administrative detail, all projects Coordinate work flow Update and chase delegated tasks to ensure progress to deadlines Take initiative in manager’s absence Keep projects on schedule Maintain procedures manual to ensure consistent performance of routines Communication
Compose correspondence/reports for own or manager’s signature Arrange essential mail in priority action order for boss Check deadlines on incoming requests and put preliminary work in play Process replies on own initiative or from bosses’ dictation or notes Research, draft or abstract reports Phone
Handle all inquiries within my capacity Arrange "callbacks" to protect boss’s time Provide back-up materials for callbacks Route calls elsewhere as needed Do phone surveys/inquiries as needed Appointments/Meetings
Maintain calendar; ascertain which events require boss’s presence Fix commitments to maximize boss’s time efficiency; Allow decision/desk time When boss chairs meetings: -Prepare agenda in advance
-Arrange meeting facilities
-Act as recording secretary; prepare action minutes
Confidentiality
Perform to earn boss’s full confidence Assure discreet handling of all business Visitors
Screen to control interruptions Provide back-up data as needed Arrange amenities as needed As arranged, "rescue" boss from laggards Schedule visits away from boss’s area to protect priority/private tasks Travel
Arrange travel through internal or outside agents Arrange travel cash in advance Prepare itinerary, trip file and supplies Prepare expense report tools for boss Complete expense reports after trip Data Management
Improve/tighten storage/retrieval systems Update and manage index Routines
Update secretarial/clerical desk manual Set up "tickler" system Set up "exception reporting" system to handle routines without supervision Routinely re-order department supplies Update mail/phone directories Make these available to trainees Projects
Handle administrative detail, all projects Seek greater role in projects within administrative and other areas of competence .
Date: 8 December 2007
City/Town: Cebu-city
Location: Cebu
Wage/Salary: Negotiable
Start: January
Duration: 5 years
Type: Full Time
How to apply: email
Company: Global Staffing Network
Contact: Ellen P Musser
Email: globalstaff@asia.com
Source: Best Jobs Philippines
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